Privacy Notice

Date created: 12/08/2020

The Livery Committee is committed to protecting your privacy when you use any of our services. This Privacy Notice explains how we use information about you and how we protect your privacy.

If you have any concerns or questions about how we look after your personal information, contact the Livery Committee’s Data Protection Officer.

1. Your personal information

Personal information is anything that directly or indirectly identifies and relates to a living person, such as a name, address, telephone number, date of birth, unique identification number, photographs, video recordings etc.

The Livery Committee DOES NOT gather ‘special category data’. This is information about an identifiable individual that can reveal their sexuality and sexual health, religious or philosophical beliefs, racial origin, ethnicity, physical or mental health, trade union membership, political opinion, genetic/biometric data.

2. Why do we need your personal information?

We may need to keep some information about you to allow you to access secure areas of this website so that you can maintain further information about the organisation that you represent. We also keep personal information if you have:

  • requested to be kept informed of Livery Committee activity, or
  • registered for an event or course.

3. Consent

If we have consent to use your personal information for any particular reason, you have the right to remove your consent at any time. If you want to remove your consent, contact the Information Officer and tell us which service you are using, so we can deal with your request.

4. Your rights regarding your personal information

The law gives you a number of rights in relation to what personal information is used by the Livery Committee, and how it is used. These rights are listed below.

You can ask us to:

  • provide you with a copy of the personal information that we hold about you,
  • correct personal information about you which you think is inaccurate,
  • delete personal information about you if you think we no longer should be using it,
  • stop using your personal information if you think it is wrong, until it is corrected,
  • transfer your personal information to another provider in a commonly used format, and
  • not use automated decision-making processes to make decisions about you.

5. With whom do we share your personal information?

We do not share your personal information with any third parties.

6. How do we protect your personal information?

We have a legal duty to make sure we hold your personal information (on paper and electronically) in a secure way, and to only make it available to those who have a right to see them. Examples of our security include:

  • encryption, meaning that information is hidden so that it cannot be read without special knowledge (such as a password),
  • controlling access to systems and networks allows us to stop people who are not allowed to view your personal information from getting access to it,
  • training for our staff allows us to make them aware of how to handle personal information, and how and when to report when something goes wrong, and
  • regular testing of our technology and ways of working, including keeping up to date on the latest security updates (commonly called patches).

7. How long do we keep your personal information?

We will only hold your personal information for as long as it is necessary to fulfil our business purposes.

8. Further advice?

For independent advice about data protection, privacy and data sharing issues, you can contact the Information Commissioner’s Office (ICO) at: Information Commissioner’s Office Wycliffe House Water Lane Wilmslow Cheshire SK9 5AF 0303 123 1113 (local rate) 01625 545745 (national rate number) Information Commissioner’s Office website(external link)