Livery Charity Chairs Group

Background

Delegates to the ‘Who was found to be naked when the tide went out?’ Livery Charity Conference hosted by the Chartered Accountants’ Company on 17th May 2021 were asked to indicate if they might be interested in an informal network for Charity Chairs. The response was positive and the idea evolved. The inaugural meeting of the Livery Charity Chairs Group (LCCG) was held on 14th June 2021. 23 Charity Chairs attended and discussed how a group might operate and what topics they would most wish it to cover.

Below are the current arrangements under which the group is operating.

Purpose

The purpose of LCCG is to enable Livery Charity Chairs to share their ideas and experiences and learn from each other in an ongoing informal network.

Membership

Any Chair of a City of London Livery or Guild Charity can apply for membership. A Chair can nominate another person from their organisation to become the member.

Where a Chair is only in post for a short period, for example a year, the Chair and Trustees may wish to suggest another Trustee to be their Charity’s member, thus providing more continuity.

The names and email addresses of members will be circulated to all members who have expressly consented to the circulation of their email address. These email addresses should only be used in connection with activities relating to Livery Charity Chairs.

Meetings

One-hour meetings will be held in each of the autumn, winter and spring quarters, initially at least on Zoom. These will be supplemented by an annual in person summer Conference.

Attendance at the quarterly meetings is usually limited to a member (or alternate) from each charity. More delegates will be able to attend the Conference.

Meetings will be held under the Chatham House Rule. What is said can be shared on a non-attributable basis within the Livery movement. An exception to this is expected to be the speakers who will be asked to share the slides used in their presentations.

No recordings will be made or minutes taken of the quarterly meetings– just an action list as needed. It is expected that the annual conference will be recorded and the recording made available.

Each quarterly meeting will have a theme. The initial format proposed for each hour-long meetings is to start with brief presentations from two members, then move into discussions in smaller breakout rooms followed by a final plenary session.

The themes for each meeting will be decided in consultation with members but may well be drawn from the following list:

a. Strategy and Governance

  • Reviewing/agreeing strategy
  • Trustee appointment/induction/appraisal/development
  • Charity Commission Guidance
  • Current topics – such as safeguarding and EDI
  • Governance arrangements and possible conflicts of interest
  • Budgets and cash flows

b. Income

  • Investment arrangements
  • Fundraising and processing donor income
  • Legacy initiatives

c. Grant making and pro bono support

  • Considerations around ongoing grant beneficiaries
  • Considerations around one-off applications including giving to non-charities
  • Providing pro bono support
  • Measuring the impact of any grants

d. Communication

  • Annual reports and accounts
  • Use of social media
  • Promoting your achievements

The longer annual conference will cover a wider range of topics. It is also planned to pilot informal drop-in sessions on Zoom to see if LCCG members find them of value.

Organisation

A small steering committee representative of the LCCG membership has been established and includes Ann Buxton (Pewterers), Steve Graham (Glaziers), Hilary Lindsay (Chartered Accountants) and Peter Alvey (World Traders).

Hilary Lindsay is the co-ordinator/administrator of the Group.

The Group has established communication channels with the Lord Mayor’s Office, the Pan Livery Steering Group, the Livery Committee, the Clerks’ Association and the Fellowship of Clerks. We are also in contact with Alderman Alison Gowman and hope to work with her during her Shrieval year and support her theme of philanthropy.

The Steering Committee will continue to take soundings from LCCG members and suggest other activities and initiatives it feels will be of mutual benefit to members. There will be an ongoing review process to ensure the group best meets the needs of its members.

Livery Charity Chairs Group Steering Committee – September 2021

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